Chief Directorate: Metro Health Service
Salary: R237 453 per annum
Centre: Khayelitsha / Eastern Substructure Office
Introduction to the Position
The Chief Directorate: Metro Health Service is inviting suitably qualified and motivated candidates to apply for the position of Administration Clerk: Supply Chain Management (Transport) based at the Khayelitsha/Eastern Substructure Office.
This role forms part of the supply chain and administrative support structure within the public health sector. The successful candidate will be responsible for coordinating and managing transport-related administrative functions within the sub-structure, ensuring that all movement of goods, documents, staff, and official resources is properly organised, recorded, and monitored.
The position plays a key role in ensuring efficient logistics operations across healthcare facilities in the Khayelitsha/Eastern Substructure (KESS). It supports service delivery by enabling the smooth transportation of personnel, medical supplies, documents, and equipment between healthcare sites.
Minimum Educational Requirements
Applicants must meet one of the following minimum qualification requirements:
- A Senior Certificate (Matric) or equivalent qualification, OR
- A Senior Certificate with Mathematics and/or Accounting as a passed subject, OR
- A Senior Certificate or equivalent qualification supported by extensive relevant experience and competencies aligned to the key performance areas of the post
Although formal tertiary education is not strictly required, candidates must demonstrate strong administrative capability, numerical ability, and practical understanding of transport and supply chain processes.
Experience Requirements
Applicants must have appropriate and relevant experience in administrative support, logistics, transport coordination, or supply chain management.
This experience should demonstrate the ability to:
- Manage transport operations
- Maintain administrative records
- Coordinate schedules and logistics
- Handle documentation accurately
- Support procurement and asset management processes
Candidates with prior experience in public service transport administration or fleet management will be at an advantage.
Inherent Job Requirements
The position has one essential mandatory requirement:
Valid Driver’s Licence
Applicants must possess a valid Code B or EB driver’s licence.
This requirement is critical as the role involves coordination of transport operations and may require travel between various healthcare facilities within the substructure.
Key Responsibilities and Duties
The Administration Clerk: Supply Chain Management (Transport) will be responsible for a wide range of transport coordination, administrative, and logistical duties. The role ensures that transport resources are efficiently managed and that operational needs are met across the Khayelitsha/Eastern Substructure.
1. Transport Administration and Coordination
The incumbent will be responsible for managing and coordinating transport services within the substructure, including:
- Organising transport for official departmental needs
- Coordinating movement of documents, goods, and supplies
- Facilitating staff transport for meetings, training sessions, and official duties
- Ensuring that transport requests are properly logged and approved
This function ensures that all transport requirements are met efficiently and in line with departmental policies.
2. Management of Government Vehicles (GG Vehicles)
A key responsibility of the role is the distribution and utilisation of government-owned vehicles within the KESS area.
Duties include:
- Allocating vehicles according to operational needs
- Monitoring vehicle usage and availability
- Ensuring proper scheduling and rotation of vehicles
- Maintaining control over fleet utilisation
Proper vehicle management ensures cost efficiency and prevents misuse of government assets.
3. Vehicle Maintenance and Incident Reporting
The Administration Clerk will be responsible for:
- Reporting vehicle maintenance requirements
- Monitoring service schedules for government vehicles
- Recording and reporting vehicle breakdowns or incidents
- Ensuring that repairs are communicated promptly to relevant departments
This helps ensure that all transport assets remain in good working condition and operational at all times.
4. Administrative Support Services
The role includes general administrative support tasks such as:
- Filing of transport-related documents
- Photocopying and document duplication
- Updating transport registers and logs
- Maintaining accurate records of vehicle movements
- Ensuring proper documentation control systems are followed
These duties are essential for maintaining accountability and transparency within the transport unit.
5. Procurement Assistance
The incumbent will assist with supply chain management functions, including procurement support such as:
- Assisting in the acquisition of goods and services
- Supporting the procurement process in accordance with policies
- Ensuring proper documentation for procurement transactions
- Assisting with supplier communication and record keeping
This ensures that procurement activities are properly supported and aligned with government regulations.
6. Asset Management Support
The role includes assisting with the management of departmental assets by:
- Maintaining asset registers
- Tracking movement and usage of transport-related assets
- Supporting inventory control processes
- Ensuring proper documentation of asset allocation
Effective asset management ensures accountability and reduces losses or misuse of government property.
7. Communication and Coordination
The Administration Clerk will be responsible for:
- Communicating transport schedules and updates
- Liaising with different facilities within the substructure
- Coordinating with drivers, supervisors, and administrative staff
- Ensuring smooth communication between departments regarding transport needs
Strong communication is essential for ensuring operational efficiency.
8. Travel Requirements
The successful candidate must be willing to:
- Travel to all facilities within the Khayelitsha/Eastern Substructure
- Support operational needs across multiple healthcare sites
- Respond to transport requirements as needed
This ensures that all facilities receive consistent and reliable transport support.
Skills and Competencies Required
Applicants must demonstrate the following knowledge, skills, and abilities:
1. Administrative Competence
- Ability to perform general office administration tasks
- Strong organisational skills
- Ability to manage records and documentation efficiently
2. Transport and Logistics Knowledge
- Understanding of transport coordination systems
- Knowledge of vehicle scheduling and fleet management
- Awareness of logistical planning processes
3. Financial and Numerical Skills
- Basic understanding of budgeting and cost control
- Ability to manage records related to transport expenditure
- Familiarity with procurement processes
4. Computer Literacy
Candidates must be proficient in:
- Microsoft Word
- Microsoft Excel
- Basic email and communication systems
Computer skills are essential for maintaining records, preparing reports, and managing transport databases.
5. Communication Skills
- Strong verbal communication skills
- Ability to write clear and accurate reports
- Ability to communicate effectively with staff and management
6. Problem-Solving Ability
- Ability to resolve transport-related challenges
- Ability to manage scheduling conflicts
- Ability to respond quickly to operational issues
7. Attention to Detail
- Accuracy in record keeping
- Careful monitoring of transport logs
- Ensuring correctness of documentation
Personal Attributes Required
The ideal candidate should demonstrate:
- Responsibility and reliability
- Strong organisational discipline
- Ability to work under pressure
- Professionalism in the workplace
- Commitment to public service delivery
- Ability to work independently and in a team
- Integrity and accountability
Importance of the Role
The Administration Clerk: Supply Chain Management (Transport) plays a critical role in ensuring that healthcare services operate smoothly within the Khayelitsha/Eastern Substructure.
Transport is a key enabler of healthcare delivery, and this role ensures:
- Efficient movement of medical supplies and documents
- Reliable staff transportation for training and meetings
- Proper utilisation of government vehicles
- Effective coordination between healthcare facilities
- Reduced delays in service delivery
By managing transport logistics effectively, the incumbent directly contributes to improved healthcare operations and patient service delivery.
Working Environment
The role is based within a dynamic public health administrative environment. The incumbent will interact with multiple departments, healthcare facilities, and transport service providers.
The job requires:
- Office-based administrative work
- Occasional travel between facilities
- Coordination with operational staff
- Handling of transport systems and documentation
The environment is fast-paced and requires efficiency, accuracy, and responsiveness.
Application Conditions
Applicants must take note that:
- No payment is required to apply for this post
- Only shortlisted candidates will be contacted
- Meeting minimum requirements does not guarantee appointment
- Applications must clearly indicate relevant experience and qualifications
Enquiries
For further information regarding this position, please contact:
Mr M Lee
Telephone: (021) 360 4649
Enquiries should be made during official working hours.
Conclusion
The position of Administration Clerk: Supply Chain Management (Transport) within the Khayelitsha/Eastern Substructure offers an important opportunity for individuals with strong administrative and organisational skills.
This role ensures the efficient coordination of transport services, proper management of government vehicles, and effective support for healthcare logistics operations. It requires attention to detail, responsibility, and the ability to manage multiple administrative tasks in a structured environment.
Successful candidates will play a vital role in supporting healthcare delivery by ensuring that transport and logistical systems function smoothly across all facilities within the substructure.
Applicants who meet the requirements and have relevant experience in administration or transport coordination are encouraged to apply and contribute to strengthening public health service delivery.